How to Resign the Right Way
Resigning is never easy – but done well, it can set you up for success in your next role. Here’s how to resign the right way, from planning your exit to handling counter offers and securing references.
Key Takeaways
- Plan your resignation carefully and prepare for an open conversation with your manager.
- Give proper notice, keep your letter simple, and leave on positive terms.
- Stay professional throughout your notice period – your last impression matters.
- Consider counter offers carefully before making a decision.
- Secure strong references to support your next career step.
Plan Your Resignation
Before handing in your resignation, be clear on your reasons for leaving and your next steps. Whether you’re chasing better career progression, flexibility, or a different workplace culture, knowing your “why” makes the conversation easier. Data from Aspect’s 2025 Employee Insights Survey shows that career advancement and work-life balance are leading reasons Australians change jobs. Framing your departure around future aspirations – not dissatisfaction – helps keep things professional.
Write a Clear, Simple Letter
Your resignation letter doesn’t need to be long. Keep it short, polite, and professional. State your intention to resign, your final working date, and thank your employer for the opportunity. Avoid unnecessary detail – your letter is a formality, not a negotiation.
Manage the Conversation Professionally
Deliver your resignation face-to-face (or via video call if remote). Thank your manager, explain your decision, and stay calm even if emotions run high. Employers may be disappointed, but handling the conversation respectfully shows maturity. Importantly, don’t speak negatively about your role or colleagues – industries are smaller than you think, and word travels fast.
Handle Counter Offers Carefully
Many employers will try to keep valued staff by presenting a counter offer. While tempting, accepting one isn’t always the best move. Our PACE Survey found that although 21% of professionals were counter-offered, the majority still left within 12 months. If you’re considering one, weigh up whether it truly addresses the reasons you wanted to leave. For more detail, see our guide: 5 things to consider before accepting a counter offer.
Finish Strong During Your Notice Period
Your final weeks matter. Show professionalism by tying up loose ends, documenting key tasks, and helping with handovers. A smooth transition demonstrates integrity and ensures colleagues remember you positively.
Secure Your References
References are vital for your next role, and your current employer can often be your strongest advocate. After resigning, approach managers and colleagues you’ve worked closely with, and confirm they’re happy to provide positive feedback. This will give you confidence knowing your next employer has reliable insights into your performance and professionalism.
Summary
Resigning the right way helps you leave on good terms, protects your reputation, and sets you up for future success. By planning carefully, handling counter offers wisely, and securing strong references, you can move into your next role with confidence.
Considering your next career step?
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Frequently Ask Questions
How much notice should I give when resigning?
Most employment contracts specify a notice period, usually between two to four weeks. Always check your contract and provide at least the required minimum to maintain professionalism.
Should I tell my manager why I’m leaving?
Yes, but keep it positive. Focus on what you’re moving towards, such as growth opportunities, rather than criticising your current employer.
How do I reject a counter offer politely?
Thank your employer for the offer, explain that your decision is based on your long-term career goals, and reaffirm your commitment to finishing strongly during your notice period.
Can I ask my current manager for a reference?
Absolutely. If you’ve performed well, most managers are happy to provide references. Confirm with them directly and let them know when they may be contacted.
What’s the biggest mistake people make when resigning?
Leaving without proper notice or venting frustrations on the way out. Your last impression can be just as important as your first – always leave with professionalism.
